(Archived) Executive Assistant

Are you passionate about getting the details right?

Do you take pride in your ability to manage information, coordinate people and projects, and contribute at the highest level of an organization?

Can you thoughtfully work with multiple stakeholders and balance multiple priorities?

Are you ready to join a friendly, entrepreneurial team that values innovation, impact, accountability and respect in all that it does?

If you answered yes to all these questions, check out the Executive Assistant opening at ArtsWave.

ArtsWave supports 150+ organizations, artists and projects through funding, services, and advocacy. These organizations and individuals go on to create thousands of concerts, shows, exhibitions, arts education programming, public art, events like BLINK® and others, fueling a more vibrant regional economy and connected community for everyone.

We are looking for candidates who want to work in a fun, fast-paced, dynamic nonprofit organization that is committed to supporting the community and bridging cultural divides through the power of the arts.

To be successful in this role, you will be an excellent communicator who is proactive and invigorated by learning and problem-solving in a fast-paced office. You will be responsible for executive-level support and interactions ensuring well-organized, efficient, and effective office and administrative processes and procedures.

The essential functions of this role are:

• Providing executive level administrative support (specifically to the CEO and COO), including schedule management, screening and prioritizing incoming communications, assisting with document preparation and research
• Manage board, committee and other key stakeholder meetings by coordinating logistics and materials, managing RSVPs, and taking minutes
• Work as part of the ArtsWave phone support team and a first point of contact for groups interested in using ArtsWave’s meeting space
• Work across the organization to book speakers and artists for campaign events and meetings
• Collaborating with cross-functional teams on special projects

The skills and experience required for this role include:

• Excellent organizational and time management skills with the ability to prioritize tasks, meet deadlines, and reasonably adapt in a fast-paced, dynamic environment
• Highly proficient in Microsoft Office suite and other relevant software applications
• Ability to maintain confidentiality and exercise discretion in handling sensitive information; high level of integrity, discretion, and a passion for the organization’s mission and vision
• Passion for the arts and a commitment to advocating for diversity, equity, and inclusion in all aspects of the organization’s work
• A minimum of 5 years of experience as an executive assistant or in a similar role, preferably within a nonprofit organization

ArtsWave values both formal education and hands-on experience and skills. We understand that formal education offers a foundational knowledge base and theoretical understanding, while experience brings this knowledge to life. Skills and competencies gained through direct experience can significantly complement and, in some cases, surpass academic credentials. Therefore, we list educational thresholds and years of experience, while making demonstrated ability and proficiency in acquiring new skills our primary focus.

This is a full-time, exempt position that reports to the COO. ArtsWave has a hybrid policy in place with a work schedule that will normally be Monday through Friday and includes occasional weekend or evening events/meetings. Per the hybrid policy, employees are eligible for remote work after successful completion of their first 90 days. This role requires occasional travel to other locations and attendance at meetings and events.

ArtsWave offers competitive compensation and benefits, including medical, dental and vision insurance, 401(k) retirement savings plan with up to 7% employer match, paid time off, and paid parking.

The starting salary range for the position is $53,000 - $63,000 annually, commensurate with experience.

We are an equal opportunity employer, and we make reasonable accommodations for employees with disabilities.

To Apply

Send resume and cover letter in one document to hroffice@artswave.org. Please use the words "Executive Assistant” in the subject line. Incomplete applications will not be accepted. No calls, please.