(Archived) Executive Assistant

We are looking for a Senior Executive Assistant to join our team. The senior executive assistant provides comprehensive support and service to internal and/or external clients. This person will be expected to manage information of a sensitive nature, professionally partake in problem resolution, participate as an adjunct member of the executive team while efficiently working with limited supervision and deliver professional customer service support.

Roles and Responsibilities

• Manage executive’s schedule: Determining when presences is required at events, schedule commitments to maximize his/her
  productivity and efficiency, and assures appropriate time is scheduled to complete work tasks and strategies.
• Plans, coordinates and ensures the executive’s schedule is followed and respected. Provides "gatekeeper" and "gateway"
  duties, creating win-win situations for direct access to his/her time and office.
• Prepares meeting agendas and materials, researches information and provides guidance on pertinent issues and company
  policies; assesses inquiries and concerns directed to the executive(s) determining course of action and delegates to the
  appropriate person to manage
• Represent the executive(s) by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate
  functions; answering questions and meeting requests directed to the executive(s)
• Manage incoming telephone communication including taking messages, arranging callbacks, providing backup materials for
  callbacks, and prioritizing and triaging calls or transferring inquiries
• Manage incoming/outgoing electronic/paper mail and arrange essential mail in priority action order. Draft letters, memos and
  other written correspondence.
• Arrange all travel arrangements/ accommodations and itineraries, expense reports, check requests/invoices.
• Assist with preparation of presentation materials.
• Assist in project management to assure that established deadlines are adhered to by updating and following-up on delegated
  tasks to ensure projects are completed on time.
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining
  cooperation of others, monitoring progress, problem-solving and or adjusting to new direction and/or plan.

Desired Skills

• Highly organized with strong attention to detail
• Ability to take a broad perspective to problems and ability to identify new or less obvious solutions, providing solutions that are atypical or infrequently occurring
• Takes initiative, is efficient and has exemplary work ethics
• Ability to work effectively under pressure and time constraints
• Reliable, dependable and adaptable
• Excellent oral and written communication skills with a high degree of accuracy and attention to detail
• Strong interpersonal skills exercising discretion and diplomacy in working with others including all levels of management and may act as an informal resource for team members with less experience
• Strong business understanding and judgment
• Competent at resolving complex problems using strong analytical skills and research techniques

Experience and Educational Requirement

• High School Diploma or GED. Associate’s or bachelor’s degree preferred.
• Strong work tenure: 5 or more years of experience with proven administrative performance