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(Archived) Development Coordinator

Last Updated: 4/24/24

Job Description

Crayons to Computers, a nonprofit organization, exists to level the playing field in the classroom by ensuring that teachers can provide their students in need the tools to succeed in school.

This full-time position reports to the Director of Development and works collaboratively with all staff including the President & CEO.

The Development Coordinator is a diligent and detail-oriented team member working to further the mission of Crayons to Computers. This role is an integral member of the development team, supporting all fundraising efforts. Primary tasks include gift processing, donor receipts/acknowledgment, maintaining the integrity of donor records in Bloomerang, leading the Push 4 Pencils annual supply drive, and coordination of all auction and raffle items for a large-scale annual fundraising event.

Donor Database

The Development Coordinator is responsible for managing our Bloomerang (and QGiv) database in order to identify, cultivate, solicit, and thank donors and volunteers. Duties include:

  • Enter donations into donor database.

  • Prepare gift acknowledgment letters for signature.

  • Pull lists for mailings as requested.

  • Maintain accurate data, including addresses and e-mail addresses, updating for obituaries, eliminating duplicates, etc.

  • Contribute to the creation, documentation, and refinement of development processes and procedures and conduct staff training on database usage.

  • Support the production, customization, and execution of general mailings (i.e., labels, solicitation and acknowledgment letters, email campaigns, invitations, invoices, pledge reminders, etc.).

  • Manage process for thanking in-kind donors.

Push 4 Pencils Campaign

  • Coordinate annual Push 4 Pencils Campaign - a community-wide school supply drive focused on increasing product and financial donations along with building and sustaining relationships with Greater Cincinnati area businesses, organizations, and community groups – and other efforts under the P4P umbrella.

  • Development Coordinator is responsible for the product donation side of Push 4 Pencils and will lead efforts for traditional and virtual supply drives to be held annually July – September.

Special Event Planning

  • Crayons holds one large event each year. The Development Coordinator takes the lead on securing, organizing, inputting, tracking, and more for all silent and live auction items and raffle packages.

  • Assists with other special events scheduled throughout the year, such as the annual event for major donors, periodic introductory tours, and aspects of Teacher Appreciation Week, etc.

Other Essential Job Functions:

  • Responsible for the process of thanking in-kind donors.

  • Monitor documentation and delivery of sponsor benefits and grant requirements including Sponsor of the Month, teacher shopping sheets, specialized thank you notes, capturing photos for reporting, etc.

  • Support President & CEO in managing the Board of Trustees (updating board manual, nametags, table tents, etc.)

  • Participate in the Saturday Store staffing rotation.

  • Maintain regular and punctual attendance.

  • Other duties as assigned.


An associate degree or three years’ work experience with a high school diploma or equivalent (preferably with databases and a customer service focus) is required. The ideal candidate:

  • Possesses a passion for Crayons’ mission and holds a belief that education is key to breaking the cycle of poverty.

  • Multi-tasks with ease amidst changing priorities.

  • Is skilled at time management for productivity.

  • Maintains attention to detail.

  • Is a strong problem-solver.

  • Exhibits positivity and a curiosity for developing connections with people.

  • Is self-motivated and does not require close supervision.

  • Possesses excellent oral and written communication skills.

  • Is a team-player and collaborator.

  • Is skilled at customer service.

  • Is proficient with Microsoft Office 365 applications.

  • Maintains a valid driver’s license and reliable transportation.

  • Is physically able to pull and restock store inventory (may require lifting up to 35 lbs., should the need arise).

  • Occasional weekend (Saturday store coverage a few times each year) and evening availability.

  • Some travel to events.

  • Successfully completes a background check and drug test.

Benefits: health, dental, vision available as shared cost with employer, flexible spending/health savings accounts available, life and long-term disability available at employer cost, and 403b retirement plan with employer matching

Salary range: $38,000-$41,000, depending on experience

To apply: send cover letter and resume to MerryBeth McKee, Controller, at

Company Details

Cincinnati, Ohio, United States