Accounting & Operations Manager

Accounting & Operations Manager

Philanthropic Services Division

Classification: Full Time, Exempt

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ABOUT IGNITE PHILANTHROPY

Our Mission: To connect people, ideas and capital to fuel community solutions.

Aspiring to maximize the power of giving, Ignite Philanthropy (Ignite) works with private donors and non-profit organizations to leverage their resources and ideas to achieve greater impact in the communities they serve. Ignite serves the entire philanthropic and non-profit sector—from individuals, companies and foundations seeking to manage and enhance their charitable giving to non-profits looking for an experienced partner to help raise capital to accomplish their mission. In 2023, Ignite helped raise over $70MM in philanthropic support for its non-profit clients and supported its foundation clients to grant $13.5MM to hundreds of non-profit organizations. Recognized as a 2021 Cincinnati Business Courier Fast 55 Nominee, Ignite invests in its people, processes, and technology to deliver unparalleled service to its philanthropic and non-profit clients and community.   

POSITION DESCRIPTION

The Accounting & Operations Manager reports to the Associate Vice President, Philanthropic Services and is responsible for supporting the work of the Philanthropic Services division in providing bookkeeping, accounting, and operations support to a portfolio of foundation and individual philanthropist clients. This position works collaboratively with the AVP and Program Officers to manage the grantmaking and operations activities of Ignite’s Philanthropic Services clients.

The position is responsible for managing and maintaining financial records and accounts for Ignite's clients. This role will also interact with non-profits of varying sizes across a diverse range of sectors and with some of our community’s most respected philanthropic leaders. As such, the Manager will have attention to detail, be solution-oriented, and prior experience in supporting multiple projects and client relationships simultaneously.

FINANCIAL MANAGEMENT & GRANT ADMINISTRATION SUPPORT

• Oversees select foundation clients' financial data and compliance by maintaining accurate financial entries and reconciliations.
• Prepares financial reports by collecting, analyzing, and summarizing account information.
• Processes vendor payments, grant payments and trustee-advised payments.
• Coordinates with investment managers to raise cash for fund distribution.
• Coordinates with client accountants to deliver 990 requirements.
• Performs administrative duties related to client funding requests, such as generating payment letters and emails, generating payments to non-profit organizations and foundation client vendors, and depositing client receivables.
• Deposits and reconciles client receivables; and assist in donor thank you process.

CLIENT SERVICE

• Performs administrative tasks to assist the Philanthropic Services division, such as scheduling and coordinating logistical details for meetings, and fielding phone/email inquiries.
• Ensures and oversees administration of compliance with clients’ records retention and conflict of interest policies.
• Updates client account records weekly with due diligence to ensure database is accurately maintained.
• Performs database administration and hygiene for client records and is proficient with grants management software and Salesforce to assist clients and internal team members.
• Collaborates with Philanthropic Services team to develop and adapt processes and procedures for the Philanthropic Services Division.
• Performs any other necessary project work and duties to meet the needs of the clients and Associate Vice President, Philanthropic Services.
• Supports corporate bookkeeping as needed.
• Supports client engagements on matters related to database hygiene, reporting and management.

COMPANY CULTURE

• Solutions Driven – Our work is rooted in our ability to develop solutions to help our clients achieve their philanthropic goals. We take the lead in co-creating the path to our clients’ success.
• Adaptive – Building the right strategy requires us to remain humble so we may continually learn and adapt. We embrace listening, questioning, and experimentation as the foundation to our adaptive mindset.
• Team-Centered – No single individual has the knowledge and experience to successfully navigate all aspects of our work. We thrive by taking a team approach, ensuring that we bring diverse tools and talent to successfully tackle our clients’ complex challenges.
• Service Minded – Through the generosity of our clients we are able to serve our community. We take this responsibility seriously, personifying the spirit of the sector we serve.

QUALIFICATIONS

• A minimum of 5+ years of professional experience in an accounting and/or bookkeeping position and/or proven related administrative experience. Preferably in a non-profit environment.
• Organizational skills and ability to proactively manage multiple projects simultaneously, with minimal direction, and successfully meet project goals and deadlines.
• Concise and clear writing and communications skills.
• Desire to work in a team environment to achieve objectives and effectively anticipate client expectations.
• Ability to earn trust, confidence and respect amongst internal team, clients, and external stakeholders.
• Strong display of professionalism, poise, positive attitude, and service-orientation.
• Keen attention to detail and commitment to deliver work of the highest quality.
• Discretion and good judgment when working with confidential information.
• Computer proficiency, including knowledge of Microsoft Office, QuickBooks and Quicken.
• Grants management software experience, Blackbaud preferred.
• CRM experience, Salesforce preferred.

SALARY AND BENEFITS

Ignite Philanthropy offers a competitive comprehensive employee benefits package:

• The salary range for the Data Analyst position is $50,000 – 65,000 annually, commensurate with experience
• Ignite offers the following benefits to employees:
  • Elective health, dental, and vision insurance (75% of the employee’s premium is employer paid)
  • Short- and Long-Term Disability and Life Insurance (100% of the premium is employer-paid)
  • 401(k) retirement savings plan with a 4% employer contribution that employees may elect to participate in the quarter immediately following their hire date
  • Discretionary annual bonus and profit-sharing contribution
  • Fourteen (14) paid holidays, which includes six (6) business days at the end of the calendar year
  • 120 hours of paid leave (PTO) used for vacations and planned absences.
  • Flexible Discretionary Leave used for short-term health-related or personal absences.
  • Eight (8) hours of Volunteer Leave used for volunteering in the community.
  • Twelve (12) weeks of partially paid Parental Leave.
• Ignite provides the following stipends to offset employee’s costs:
  • Home Office/Technology Stipend - $400/one-time, upon hire
  • Parking Stipend - $80/month
  • Phone/Internet Stipend - $50/month
  • Wellness Reimbursement - $200/annually
• Ignite is fully committed to employees’ growth and offers opportunities for continued professional development
• Ignite supports a hybrid work environment.

We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply. Ignite Philanthropy is fully committed to equality of opportunity in all aspects of employment.